Chapters
16 Office of the Registrar
Official College communication takes place via your Connecticut College email account. The registrar’s office conveys important deadlines throughout the semester, which are sent to the all faculty list-serve.
CamelWeb should be used to view official class lists and advisee records and to post final grades. You can access CamelWeb from the College’s main webpage. Click on the My Students tab to access class lists, search for advisees, submit final grades, or to refer a student to their class dean for an early warning. Click on the For Faculty tab to access the IQ curriculum management system or to report a Change of Grade.
Registration Information
Course Registration: Most upper-class students pre-register for classes during the previous semester (a maximum of 19 credits). First year students are assigned their FYS course by the Office of the Dean of College, and register for their remaining courses after meeting with their adviser during Orientation. Incoming transfer students pre-register for up to four courses and will meet to discuss their course selections after meeting with their adviser during Orientation.
Non-degree (special) students are not permitted to pre-register for classes. They must apply to be special students through the Registrar’s Office. Once admitted, these students register at the beginning of the semester using the Registration/Change of Course Form available in the Registrar’s Office. Non-degree students cannot register online and must obtain the signature of each instructor on the form.
The registration/add/delete period is the first two weeks of the semester. Students, with the exception of first-semester first year students, may overpoint (add more than 19 credits) to their course schedule once the drop/add period begins.
Enrollment Limits: Any course with an enrollment limit, as approved by the faculty, will appear in the College catalog. As the faculty member, you may stop enrollment at that level or alternatively you may decide to exceed the enrollment limit by issuing a course override for a student. Before over-enrolling your class, please note your room assignment and confirm that there is space in the classroom for additional students.
Attendance at Class: A student who pre-registers for a course is obligated to appear at the first meeting of that course. In the case of absence, the student must notify the instructor within two working days of the first-class meeting of his/her intention to continue in the class. Otherwise an instructor is not obligated to keep that student on the class list and may assign his/her place to another student who did not pre-register. Students must drop the course online in order to remove it from their schedule.
Regular attendance at classes and other scheduled academic appointments is expected of all students. Absences represent a serious loss to the students. Instructors must contact the appropriate academic dean in cases of extended or repeated absence. After warnings from the instructor and the academic dean, excessive absence may result in failure in the course. No instructor is expected to give extra help or to grant extensions to a student who has missed classes voluntarily.
Roster Checking: After the add/drop period ends, the registrar’s office must ensure that each student is registered correctly for his/her classes. Consequently, we ask that you report any enrollment discrepancies between your most current class roster and the students who are actually attending the course so that we can follow up with the student’s class dean.
Final Exams
All courses require a final paper, final project, final exam, or other equivalent final piece of work. At least one portion of this assignment must be due during the examination period. It is preferred that papers or other take-home assignments are due at the end of the examination period.The instructor is responsible for administering and/or collecting materials for take-home examinations, papers in lieu of examinations, or other equivalent work. Final exam equivalents should not be given during the last week of classes or on a review day. See the Registrar’s Office page on Final Exams.
Scheduled Exams: In courses for which there is a pedagogical need for a single examination period, instructors may pre-schedule their examinations through the Registrar’s Office. The instructor is responsible for proctoring the exam.
Self-Scheduled Exams: If a take home examination, an equivalent project/work, or a scheduled examination will not be offered, instructors must make arrangements for self-scheduled exams. These exams are managed by the Registrar’s Office and the Academic Resource Center.
Each semester, the Registrar’s Office will ask you which type, if any, of final exam you will be offering in each of your class sections.
Curriculum Information
Catalog Changes: Every course has an entry in the College Catalog. These entries can be edited by using the IQ Curriculum Management System to submit a curricular change. All curricular changes must be approved by the Academic and Administrative Procedures Committee (AAPC) and, for new courses or substantial changes, by the Faculty Meeting. To use the IQ system for the first time, please email curriculum@conncoll.edu to get a user profile and receive training. Read more about the Curriculum Process.
Course Schedules: The Registrar’s Office builds the course schedules for the Fall and Spring semesters based on information collected from individual departments in February of the year prior.
Classrooms: The Registrar’s Office assigns classrooms to all scheduled classes, taking into account requests made by individual departments, as well as room set-up type, classroom capacity, instructional needs. Classroom assignments may be able to be changed, according to availability and several other factors, just before the beginning of the semester or during the first two weeks of the semester. Read more about Classrooms.
Additional Helpful Links
Refer to the College Catalog for information about academic regulations and degree requirements.
Forms for Faculty (link from Registrar Website)
Office Staff Contact Information
For general inquiries, contact registrar@conncoll.edu:
Course Registration (pre-registration, add/drop/withdrawal)
Student Enrollment Verification
Student Major/Minor/Adviser Information
Contact curriculum@conncoll.edu with questions about:
Contact degree@conncoll.edu with inquiries regarding: